1. MAIN CONFERENCE SESSIONS 3-5 JUNE (from 14:00 Tues 3 June)

• 80+ parallel sessions that make up the Main Conference
• 75 minute long, varied format sessions, for audience sizes up to 100 people
• A critical view on relevant topics presented by a diverse group of speakers
• New voices welcome with a limited number of remote speakers
• Innovative spaces available including the planetarium, interdisciplinary Labs and a Fab Lab.
• These will take place at Copernicus Science Centre

2. DEEP DIVE WORKSHOPS 3 JUNE (9:00-13:00) - New for 2025!

• In-depth, interactive, peer learning half day workshops.
• Group size up to 30 people, excluding speakers.
• Workshop topics should be job related.
• These will take place at Copernicus Science Centre
• We invite in-person only speakers for the Deep Dives

3. SHOWCASES 3-5 JUNE

Showcases are comprised of multiple, individual speakers, presenting for a few minutes on a theme.

AI Spotlight Showcase

• Share your own recent AI case study around the following topics: AI & Ethics, AI & Sustainability, AI & Productivity, AI & Inclusion, AI Internal guidelines, AI & Data evaluation, AI Exhibitions & Programmes.
• Useful and replicable Case studies for the Conference attendees are preferred.
• The session will be held in an adapted Pecha Kucha format: each speaker will have 5 minutes to present their case study on 5 slides.
• We welcome in-person only presentations and 1 speaker per organisation

• A preview of current and upcoming travelling science exhibitions across the world.
• Fast-paced session, for 1 person to speak for 4 minutes to promote a travelling exhibition.
• We welcome in-person only presentations and 1 speaker per organisation

Project Showcase

• For anyone working on a non-profit & collaborative project. 
• Each project has 3-minutes to give a jargon-free, non slide based presentation followed by networking.
• We welcome in-person only presentations. Multiple colleagues per project are possible but each project must remain in the 3 minutes.

4. GRAND BAZAAR

• Hands-on activities Showcase
• For enthusiastic experts who are ready to show off their practical ways to engage the public in making, building, playing and experimenting
• Presenter(s) will have their own table for the duration of the showcase (75 minutes) to present their activity.
• We welcome in-person only presentations

SELECT THE BEST SPEAKING OPPORTUNITY

Identify the right speaking opportunity for you, using our handy decision-making tree.

Conference session proposal

1. Read the assessment rubric

2. Find a topic/theme/idea 

Do you have an idea? We are looking for a critical view on a variety of topics from a diverse group of speakers. Please see the inspiration list of topics you may wish to consider, we welcome other suggestions too.

Take time to create your title and abstract. The quality and clarity of your speaking proposition are very important for the success of your submission and the attendance at your session in Warsaw.

3. Choose a format

We invite you to think about how best to organise your session using the tools you know work best with your audiences. We have collated a handful of formats to choose from. Feel free to add your own experimental ideas.

The Ecsite Conference audience is very responsive, likes to be involved and challenged.

4. Look at the Unique spaces list

Copernicus Science Centre has a purpose built research facility which you can use during the Conference if it would enhance your session. These spaces are high level hands on labs, so if your session would benefit from more equipment, please take a look. The Planetarium is also available for fulldome sessions. 

If you have any questions or would like to discuss your ideas please reach out to our Event Manager Wiktor Gajewski.

5. Create an account on Ex Ordo & submit

We use Ex Ordo to manage submissions. One member of the group should log in and create the submission. The email addresses of all speakers will be required to complete the submission.

Please note speakers appearing in multiple speaking opportunities should use the same email address for all.  

You will find an overview of the Ex Ordo Form here

Deep Dive half day workshop proposal

1. Read the assessment rubric

2. Find a topic/theme/idea 

Do you have an idea? We are looking for a critical view on a variety of topics from a diverse group of speakers. Please see the inspiration list of topics you may wish to consider, we welcome other suggestions too. 

For the Deep Dives we are especially looking for topics around learning & education and exhibitions.

3. Prepare a draft scenario

Please prepare an order of play for a 4 hour workshop. This should include target group and detailed learning outcomes

Feel free to use the Format ideas document as inspiration to choose multiple ideas for the scenario.

4. Create an account on Ex Ordo & submit

We use Ex Ordo to manage submissions. One member of the group should log in and create the submission. The email addresses of all speakers will be required to complete the submission.

Please note speakers appearing in multiple speaking opportunities should use the same email address for all.  

You will find an overview of the Ex Ordo Form here

5. Evaluation

The ACPC will meet and review all proposal submissions and issue feedback in Mid/end December, which will be positive, negative or conditional acceptance. Those receiving a conditional acceptance will have a month to make the requested changes in order to receive a positive outcome.

FORMULATE YOUR PITCH

Your pitch should follow the theme of the showcase and consist of a name of the project/exhibition/activity and a short description. Please include these in the submission form. You will also find additional questions to answer, depending on the showcase to which you are applying.

You will find an overview of the Submission Form here