1. What is the Ecsite Trade Show?

​Part trade show, part coffee bar, the Ecsite Trade Show is a professional but also a relaxed environment in which to demonstrate cutting-edge products and strike commercial deals.

It is the place where exhibitors can strengthen their businesses and showcase their latest innovations to key leaders and purchasers in the science communication sector. Exhibiting at the Ecsite Conference will enable your products to get noticed, our participants are always looking for new business opportunities. Showcase your products to the ideal audience: In 2022,

  • 58% of Conference participants were CEOs, Directors or senior decision-makers of their institutions
  • Describing their discipline, 9% of participants work in education and 13% work in exhibitions
  • 74% of exhibitors at the 2022 Ecsite Conference reported being satisfied with the event

They say it better than us! Hear from some of our loyal exhibitors and sponsors:

"For us Ecsite has been a great place to increase our network and the visibility of our company. Next to that, it’s always a very inspiring and enjoyable trip with \(a part of\) the team!" from YIPP

"Ecsite guarantees highly effective networking events, substantively strong sessions, all within a very pleasant and warm atmosphere. We are once again looking forward to meeting everyone at the Ecsite Trade Show at our booth!" from Bruns

"Sky-Skan has been supporting and exhibiting at Ecsite since the very first trade show in London back in 2003. We’ve found it invaluable as a way to regularly keep in touch with the science centre community in Europe and beyond. We can network and exchange ideas, as well as present our newest technologies and projects." from Sky-Skan

Booths at the Ecsite Trade Show can be tailored to suit your needs, you as the exhibitors take the lead on the booth design. After a careful selection, the booths will this year be built by Proevent, a company with years of experience organising trade shows in Slovenia which knows the conference venue very well.

The trade show will take place in the GR - Ljubljana Exhibition and Convention Centre, you can take a virtual tour of the trade show venue.

OPENING HOURS

The Ecsite Trade Show is open during conference hours and specific timeslots are dedicated to the trade show. This is the place where participants go at every break between sessions, with coffee bars and lounge areas situated throughout the venue.

On Friday evening, the famous Happy Hour takes place! Exhibitors bring drinks and food from their home countries, attracting participants to relax and browse the booths at the trade show.

During the conference, the trade show will be open on:

  • Thursday 6 June, 11.00 to 18.00
  • Friday 7 June, 10.00 to 20.00, including the Happy Hour from 17.30 to 19.00.
  • Saturday 8 June, 10.00 to 16.30

Exhibitors have access to the trade show one hour before it opens and can leave one hour after its closing.

2. Ecsite Trade Show floorplan

Take a look at the updated trade show floorplan here.

3. Exhibitors Packages

PACKAGES

  SMALL BOOTH (sold out!) LARGE BOOTH DOUBLE BOOTH
Price 3,640€ 4,220€   500 off second booth
Size 4m² 6m² 12m²
 Dimension 2m W / 2m D / 2.5m H 3m W / 2m D / 2.5m H 6m W / 2m D / 2.5m H

BOOTH INCLUDES

  • Company name panel & booth number
  • White side & back walls
  • Electricity access
  • 1 spotlight
  • Furniture: 1 table & 2 chairs
  • Internet connection
  • Listing (+logo) and a short description of the company’s profile in the Conference app
  • Company listing in the digital programme and in the printed participants' list
  • One free registration for the full Conference and social events

You can find the detailed Sponsors & Exhibitors packages here.

You can have unlimited staff at your booth with access only to the Ecsite Trade Show. Please note that Ecsite won’t provide lunch for booth staff as there are many offers just outside the convention centre.

You can then tailor your booth the way you want, possibilities are endless. Take a look at the extra furniture catalogue and make your booth unique. 

If you are interested in booking free space only on top of your booth booking, reach out to us, this is possible. Free space is charged 500€ /m2.

4. Booking

To book a booth, please send the completed 2024 Ecsite Trade Show booking form to Roxanne at rgillon@ecsite.eu.

Before booking, take a look at our trade show terms & conditions

Booking closes 10 May 2024.

5. Upgrade your experience

Upgrade your package and become one of our 2024 Ecsite Conference sponsors

Give more visibility to your brand during and beyond the conference:

  • have your logo displayed on our website and conference communications
  • get interviewed for our website and monthly newsletter
  • get promoted on Ecsite social media channels
  • advertise in the participants list
  • have your logo displayed on session room screens during the event
  • get one or more additional tickets for the conference
  • and more...!

Different levels of sponsorship are available, all coming with their own set of benefits.

Discover our Sponsorship packages and become a Silver, Gold, Platinum or Conference Sponsor now

6. After Booking

TAILORING YOUR BOOTH

You can take a look at what your booth will look like if it's a large booth or a small booth.  

To order extra furniture and send the prints for your booth, please contact Proevent at:

Tim Trojar Vidmar

tim@proevent.si

M: +386 31 431 876

Artwork and print fees are 35 EUR / m2 for PVC prints. If you wish for another type of print like textile, it is possible. In that case, please refer directly to Tim above for details on the fees.

Only yellow double sided tape type SI 704 by supplier Baloh International is allowed on the booth panels. You can order it to Proevent at the registration desk.

You can tailor your booth headpanel with your logo if you wish to; it is included in your booth price.

The deadline to send all artwork for printing is 22 May 2024.

You can order extra furniture until the day of the event and directly on-site, but prices will increase after 22 May. Take a look at the extra furniture catalogue here
If you wish to order extra furniture on-site, payments are to be made by credit card only.

SENDING YOUR GOODS

The address for delivery is:

Center Cvetličarna d.o.o.

Vojkova cesta 58

1000 Ljubljana,

Slovenia

The host will arrange transportation to the venue when needed.

Please address your packages to Jure Sajovic. If you need Jure's phone number for your delivery services, send an email to Roxanne at rgillon@ecsite.eu.

For assistance with delivery on-site, we suggest you contact directly your postal provider. If additional assistance is needed, you can contact Jana Putrle at jana.putrle@kapelica.org.

SHIPMENT BACK

After the event, packages will be moved to another storage location and need to be picked up by Monday 10

Valjhunova 11,
1000 Ljubljana,
Slovenia

Jure Sajovic remains your contact for shipment.

PREPARE FOR THE HAPPY HOUR

The Happy Hour will take place on Friday 7 June, from 17.30 to 19.00You can bring drinks and food from your home country, or whatever you see fit. 

You will have access to fridges on-site. If you need to store things in the fridges, please make sure to label them beforehand with your company name and booth number.

For the Happy Hour time, wine glasses, small plates, bowls, knives & cutting boards, and ice will be provided. If you need anything else, please do bring it with you.

SETUP AND DISMANTLING OF YOUR BOOTH

Exhibition setting up:

Wednesday 5 June 2023, from 9.00 to 21.00

Thursday 6 June 2023, from 08.00 to 10.00

Exhibition dismantling:

Saturday 8 June 2023, from 16.30 

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